Online Payslips – A Feature of Payroll Services from EarnMore
Online Payslips is a feature from EarnMore’s comprehensive payroll services that will effectively minimise the amount of time involved in distributing staff payslips and substantially reduce the associated costs, without the financial commitment of a full self-service ERP system.
What are online payslips?
An online payslip is essentially an electronic version of the usual printed or paper payslip that an employee receives. Online payslips are available to access securely online from a company intranet or an employee self service facility. The term ePayslip is also commonly used to refer to electronic payslips; however these are slightly different to online payslips. ePayslips are instead emailed directly to an employee.
Once implemented by an organisation, online payslips will typically replace the traditional printed or paper type payslip that would have been produced. Current and historical versions of online payslips are usually available to access and if necessary print.
The technology infrastructure and software that enables organisations to implement self-service has been around for more than a decade, with most HR and Payroll providers offering a self-service module or facility that can be integrated with a HR and/or payroll system. But despite the efficiency improvements and cost-saving benefits making it a no-brainer, organisations have been slower to implement online payslips than might be expected.
Online Payslips Benefits
- Simple to implement – often a bolt on to pre-existing technology
- Access current and historical payslips from work or home 24/7
- Employees can produce copies of payslips
- Significantly reduces costs
- Environmentally friendly and time efficient
- Extra information can easily be added
- Flexible
What type of company will benefit from implementing online payslips?
Whilst many companies stand to benefit by implementing online payslips, large and/or multi-site organisations probably stand to benefit the most from increased efficiency and reduced costs. It is also worth noting that the type of industry that the company operates in could be significant in terms of how the introduction of online payslips could be perceived by its employees.
Companies that have large numbers of IT/PC literate employees will be more readily available to accept the move from the traditional paper based payslips to an online version, than those organisations who employee predominantly manufacturing or manual labour.